Drop a Course

You can drop a student only from a course that the student is currently attending. If the course that you are dropping is a required course, it will be added to the student's schedule with a future status.

When you register, unregister, and drop courses for students, Anthology Student performs validations and identifies conflicts. If you have the required specialized permissions, you can override the conflicts.

If your institution configured Anthology Student to automatically unregister conditional courses, Anthology Student automatically unregisters the courses unless you have the permission to override it.

If the course is associated with the degree pathway for the student, the course remains assigned to its term.

Prerequisites

You must have:

• Common - Student - View authorization

• Academics - Student Course - Edit authorization

The course must have a Current or Scheduled status.

To override conflicts, you must have the appropriate specialized permission. For example:

• Allow maximum students in class and Add/Drop date Override - All Campuses Select the check box to give a staff member permission to override the maximum class size when registering students in a class section for all campuses. During registration, a message is displayed when maximum class size is about to be exceeded on their Student Courses page. (Select the Students tile > select the name in the Students list > expand Academic Records > select the Student Courses tile.) The staff member can determine if it is okay to register the student anyway. If this check box is selected, the campus setting for Add/Drop is overridden. or Allow maximum students in class and Add/Drop date Override - Users Campuses Only Select the check box to give a staff member permission to override the maximum class size when registering students in a class section for the campuses they are authorized to work with. During registration, a message is displayed when maximum class size is about to be exceeded on their Student Courses page. (Select the Students tile > select the name in the Students list > expand Academic Records > select the Student Courses tile.) The staff member can determine if it is okay to register the student anyway. If this check box is selected, the campus setting for Add/Drop is overridden.

• Allow Prerequistie and Corequistie override for drop/unregister Select the check box to give a staff member permission to override prerequisite and corequisite course requirements when processing a single student drop or unregister from a course which is a prerequisite or corequisite to another course on their Student Courses page. (Select the Students tile > select the name in the Students list > expand Academic Records > select the Student Courses tile.)

You should also be familiar with the Background for Requisite Validations and Conflicts.

Access Method

Select the Students tile > select the name in the Students list > expand Academic Records > select the Student Courses tile.

Procedure to Drop a Course

1. Select a record in the list, and select the Drop button.

2. Specify the following values.

   Whether or not you have to select a value for Reason Reason for the change in a record or a value in the record. depends on whether or not your institution configured reasons. If it did, a value for Reason is required.

   Action The action associated with the student course. Drop Date The date the student was dropped from the course.

   Letter Grade The letter grade posted for the enrollment. Each letter grade code needs to be unique. Reason Reason for the change in a record or a value in the record.

3. Select the Drop button.
   

4. Take the appropriate action on the dialog. The action depends on Whether or not Anthology Student found conflicts during validation, the options your institution specified in Settings, and your permissions.

   Conflicts Found?	Action to Take
   No	If you:  Want to continue with the Drop, select the Drop button on the dialog Do not want to continue with the drop, select the Cancel button on the dialog
   Yes	1.  On the dialog box: Review the values If you want to view details about the conflict, select the View Details link 2.  If you:  Do not have permission to override, Anthology Student only displays the Don't Override and Cancel buttons. If you:  Want to continue dropping the course, select Don't Override. If your institution configured Anthology Student to automatically unregister conditional courses, it automatically unregisters the conditional courses that meet the criteria your institution specified in Settings. Do not want to drop the course, select Cancel. Have permission to override, Anthology Student displays the Override, Don't Override, and Cancel buttons. If you want to:  Want to drop the course and unregister condtional course, select Don't Override. If your institution configured Anthology Student to automatically unregister conditional course, it automatically unregisters the conditional courses that meet the criteria your institution specified in Settings. Want to override the conflicts and drop the course without unregistering conditional courses, select Override. Anthology Student drops the course only. Do not want to drop the course, select Cancel.

For the courses you drop and the courses Anthology Student unregisters automatically, Anthology Student:

• Changes the status of the course to Future in the Student Course list and on the Degree Progress Audit page

• Adds an entry for the change to the course on the Course Status Changes tab on the Audit page